Presenter guidelines

• Length: 12 minutes speaking plus 3 minutes Q&A. Session chairs will keep time strictly
• Slides: Use the official PowerPoint template (16:9 format). Save as PDF as backup

Content guidelines:
Use large, clear fonts (minimum 24pt)
Limit each slide to one main idea
Use visuals (charts, diagrams, photos) rather than text-heavy slides
Acknowledge funding or collaborations on final slide

• On-site requirements:
  Arrive at least 15 minutes before your session
  Bring your slides on a USB drive in addition to having uploaded

• Upload: By 25 November 2025. Upon registration, the parallel session committee will contact you to provide link to upload your materials.

• Size: PPT (16:9 format) – poster will be projected on the monitor during conference
• Template: Use official poster template (download below)
• Design guidelines:
  Title at top, authors and affiliations clearly stated.
  Use sections: Introduction, Objectives, Methodology, Results, Discussion, Conclusion.
  Minimize text — use bullet points, visuals, and infographics.
  Ensure text can be read from at least 1.5 meters away (minimum font size 24pt)

• Interaction: The posters will be projected during your given slots, as means to promote sustainability. Be present, in person during the assigned session of your poster viewing to answer questions
• Upon registration, the parallel session committee will contact you to provide a link to upload your materials

You are welcome to attend the session as a non-presenter, where you still will be able to engage with the presenter and fellow attendees.

The following are included in your registration fee:

• Endorsed Certificate of Attendance/Presentation/Pre-Workshop (If attending)
• Soft copy of conference program book inclusive of extended abstract, conference proceedings and program schedule
• Access to all technical sessions and workshops
• 4 refreshments (morning and evening) and 2 lunches
• 1 gala dinner
• Conference photo coverage
• An opportunity to publish in conference proceedings for oral presenters only
• An opportunity to submit a full paper for publication with journal partners

• Live (via Zoom/MS Teams):
  Same format as oral (12 min plus 3 min Q&A)
  Presenters will be given a session link and must join at least 15 minutes before their session
  Use a good microphone, quiet room, and stable internet connection

  As a precaution to poor internet connection, presenters are required to have a pre-recorded presentation, which will be played, if needed. Presenter needs to remain during their presentation slot, to answer any Q&A.

• Pre-recorded Video:
  Length: Maximum 10 minutes presentation
  Presentation: required for presentation session
  Format: MP4, H.264 codec, maximum file size 300 MB
  Resolution: 1080p (1920×1080) preferred
  Content guidelines:
  Start with title, authors, affiliations
  Narrated slides + speaker video (optional)
  Add captions/subtitles if possible

• Upload: By 25 November 2025. Videos will be played in the session, followed by a Q&A (presenter is required to be present). Upon registration , the parallel session committee will contact you to provide link to upload your video and your slides

• Size: PPT (16:9 format) – poster will be projected on the monitor during conference
• Template: Use official poster template (download below)
• Design guidelines:
  Title at top, authors and affiliations clearly stated.
  Use sections: Introduction, Objectives, Methodology, Results, Discussion, Conclusion
  Minimize text — use bullet points, visuals, and infographics
  Ensure text can be read from at least 1.5 meters away (minimum font size 24pt)

• Interaction: The posters will be projected during your given slots, as means to promote sustainability. Be present online, during the assigned session of your poster viewing to answer questions.
• Pre-recorded Video:
  Length: Maximum 10 minutes presentation
  Presentation: required for presentation session
  Format: MP4, H.264 codec, maximum file size 300 MB
  Resolution: 1080p (1920×1080) preferred.
  Content guidelines:
  Start with title, authors, affiliations.
  Narrated slides + speaker video (optional).
  Add captions/subtitles if possible.

• Upload: By 25 November 2025. Videos will be played in the session, followed by a Q&A (presenter is required to be present). Upon registration , the parallel session committee will contact you to provide link to upload your video(optional) and your slides.

The following are included in your registration fee

• Endorsed Certificate of Attendance/Presentation/Pre-Workshop (If attending)
• Soft copy of conference program book inclusive of extended abstract, conference proceedings and program schedule
• Access to all sessions and workshops (Microsoft Teams)
• An opportunity to publish in conference proceedings for oral presenters only
• An opportunity to submit a full paper for publication with journal partners